What is Interim Management?
We act as partners to organizations and to the managers, owners and investors. After an initial free consultation, we will provide you an estimate of the cost of our services along with the projected cost saving benefits to your operation. We do not want to be engaged unless there is a total cost benefit derived from our services.
We listen, think, talk and write in English, Russian and Estonian. We are equally familiar with the Estonian market as well as with the challenges presented by international endeavours. Meticulous understanding of financial systems and the successful team management experience from Russia to Eastern and Central Europe allows us to feel at home wherever our presence is requested. There are hardly any archetypal enterprises or standard solutions, therefore we in turn are not offering any. The actual needs are clarified in discussions, and based on those we design the unique package of measures, interventions and solutions for you. In order to set the imagination flying, we have worded a selection of our services. These titles convey the feeling we should encounter having reached the desired goal.
We always follow a simple principle: actions speak louder than words!
We can help your enterprise/organization gain momentum, reinforcing its strengths and prior successes.
peace of mind
We can evaluate the functionality of your enterprise and offer certainty that best business practices are followed. We will assure you that your organization’s health and results will match your expectations.
let's do it
We can temporarily stand in for managers and help to find the new ones. If needed, we might act as advisory board members.
the plan for you
We can dissect the financial situation of the enterprise by mapping its risks and the possible bottlenecks.
We can offer help in drawing up business plans, raising funding and investments as well as in executing the strategy.
We can consult and support the manager in his decision-making.
We can evaluate the relevance and effectiveness of fixed costs and investments based on the goals of your enterprise.
We evaluate the adequacy of the information needed to make management decisions. We can map and optimise the processes, areas of responsibility and chains of communication.
bright-eyed and bushy-tailed
We can evaluate the aptness of the management and teams in setting and fulfilling genuine goals. We can specify the fair division of responsibilities among the leaders to provide everyone the clarity and balance between their responsibilities and rights. We can help to determine the just motivation package.
We train or mentor assistants and support service teams of high-level executives and companies. We offer experienced interim assistant services for special projects and important meetings, and stand in for gap periods for hiring new assistants.
In consultation with you or your teams, we can reshape the vision, help clarify the long-term strategic goals and short-term plans and convert them into daily procedures/actions.
We listen to our client’s description of the situation needing to be solved, and if necessary, delve into additional materials provided. With a first-time client, we kick off by introducing our approach, expertise and work results related to the field, and answer questions that arise. A reciprocal understanding of the task, the goal and the possibilities to accomplish it usually surface within 1-2 meetings. Based on previous positive experience, our clients can also skip the initial meetings and order a specific job directly.
DIAGNOSIS AND GOALS
DIAGNOSIS AND GOALS
We take a couple of days to a week to get to know our client’s company and to analyse the pinpointed problems or development opportunities. We aim to understand our client’s company in full, including its culture and the environment of the community it serves. Depending on the specifics of the task, we interview the key personnel of the company, go through its financial reports or meet our client’s clients, conduct preliminary market research, etc. As a result, we present our diagnosis together with the possible solution routes. Upon confirming the diagnosis, we might specify or modify the focus of the task together with our client.
PROPOSAL AND CONTRACT
PROPOSAL AND CONTRACT
We give an indication of the job’s content, time frame, team members and results, and present a preliminary overview of the accompanying economic gains (depending on the goals set, mainly increase in profit or cut in costs). Normally, we do not charge for the work done up to this point.
Upon the acceptance of the proposal, we sign a contract describing the responsibilities of both parties, the task execution time frame and the formulated end goal with the full cost of the job. The pay for the job can be agreed upon on flexible terms; usually, different forms of payment are used in combination:
- Monthly pay, based on a common understanding of both parties on the quantity and difficulty of the job.
- Hour-based pay, based on similar logic as the monthly pay, but enables to keep track of tasks over separate time periods; can differ during various segments of the job.
- Performance pay, based on accomplishments of the agreed measurable goals; usually a percentage of gross profit or loss decrease.
- Shareholding in a company. Agreed upon as an exception if other forms of pay are not possible or do not offer enough motivation for parties involved.
If the client is interested in a prompt and fast start to the job, we can complete the said stages (prior to signing) within ten days.
WORKING ON IT
WORKING ON IT
We start working immediately after signing the contract, and as exceptions are allowed, sometimes even before that. Each and every one of our projects is unique and special. There are no two projects or situations alike, there are only clear goals set together with a client. We blend into a company in a way that does not disturb the work of those organisational units that are not part of achieving our set goal and the undertakings of our team. We are focused on doing the job on time. Velström Vallner Tohver can manage a project, temporarily stand in for mid-level managers, participate in the work of the Board, etc. We are responsible for the segment of the work trusted to us, manage and execute tasks necessary for achieving the set goal. Needless to say, the confidentiality and protecting the best interests of the client are paramount throughout the whole process.
FINISHING THE JOB
FINISHING THE JOB
The job will be finished by the set deadline and after completion of the set tasks. Upon finishing our job, we hand over the new, implanted procedures, summaries of the job done and propositions for securing the company’s future development. If needed, we will find a replacement for us and train them properly. The co-operation can be prolonged if new deadlined goals are agreed upon. Based on an agreement with the client, Velström Vallner Tohver can remain in a supervisory role after our job has been finished, in order to secure the successful fulfilment of the company’s long-term goals.
Experience and Recommendations
- Tallinna Kaubamaja
- DNB Pank
- Eesti Vabariigi Majandusministeerium
- Eesti Vabariigi Siseministeerium
- Eesti Energia
- Moskva linna transpordiamet
- U.S. Invest
- Koger & Partnerid
- Eesti Forekspank